Our Services

Inventory & Check In

What is an Inventory and Check In?

An inventory is an accurate and detailed description of the interior of a property; recording the furniture and fittings and also describing the decorative order. 

By using an impartial company, this report will allow an accurate comparison to be made at the end of the tenancy and thus is primarily used to prevent or resolve any dispute between landlord and tenant. Inventories will include every item, with description and comments on any deficiencies/damages and the working order of certain items. Once the accuracy of the report is agreed, it becomes a binding document. 

A check in process is normally completed alongside the inventory, immediately prior to the commencement of the tenancy. The aim is to ensure that the inventory provides an accurate and fair description of the condition of the décor, contents, fixtures, fittings and furnishings. Where possible some electrical items are tested for power, as well as smoke and carbon monoxide alarms. Utility meter readings and taken, and details of keys/fobs to be handed over are noted.​  

Inventory Updates Where Spy-i Ltd has prepared an inventory on a property that is being re-let, we will attend the property and update the report and carry out the check in at a discounted rate.


Check Out

What is a Check Out? 

This report is produced to ensure that an accurate end of tenancy comparison is made. All items are checked and any damaged /missing items are listed and photographed. 

Recommended actions are provided by us, but ultimately it is down to both parties to agree on deductions. 

Advice to Tenants

Tips for a successful Check Out 

Can you guess the top 12 reasons for costs deducted at check out?

Light bulbs not working
This is an easy one to avoid! It costs an agent/landlord time and money to send staff shopping for light bulbs and to attend the property to fit them.

Chips and dents in doors and woodwork
This is permanent damage to the property, so take extra care when moving heavy items around, such as furniture or bicycles.

Deep furniture scratches to wooden floors
Protective coasters under furniture legs can help prevent scratches and dents in wooden and laminate floors.

Furniture in the wrong room after check out
If a tenant moves a heavy item of furniture, such as a sofa or wardrobe to a different part of the house, the Agent/Landlord will have to send two people to move it back into a location that makes sense for the next tenant. Refer to the Check In Inventory Report and leave furniture in the same place as at Check In.
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What Makes Us Different?

DETAIL

We are renowned in the industry for our attention to detail.

- Open 6 days a week.
- Spy-i aim to be as flexible as possible to convenience both landlord and tenant.
- Fully accredited by the AIIC (Association of Independent Inventory Clerks) giving you confidence that industry regulations are being adhered to.
- Professional indemnity and public liability insurance.
- Clear, concise and accurate reports.
- Well trained, efficient, friendly and presentable staff.
- Fully insured inventory clerks 
- Digital images for further visual clarification and identification where defects are noted necessary. All images are stored on our database,  backed up externally daily, and available to clients for reference purposes. High res images can be sent via CD/Dropbox upon request.
- Reports normally available within 24 hours after the inspection.
- We provide the cost effective option of checking in tenants at the same time as making the inventory.
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