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Inventory & Check In


A detailed report created at the start of a tenancy, documenting the condition of the rental property and any furnishings or appliances included in the rental agreement. This inventory serves as a reference point for both tenants and landlords to ensure that the property is in good condition when the tenant moves in and to establish a baseline for any future disputes when the tenant moves out.


Here's a breakdown of what a check-in inventory typically includes:

  • Detailed Condition Report

    A room-by-room inspection of the property is carried out to record the condition of walls, floors, ceilings, windows, doors, and any other significant features. Any pre-existing damage, such as scratches, stains, or marks, is noted in detail.

  • Furnishings and Appliances

    If the property is furnished, the condition of each piece of furniture (e.g. sofas, beds, tables) and any appliances (e.g. fridge, oven, washing machine) is documented. This includes noting any existing wear and tear or damages to the items.

  • Fixtures and Fittings

    All fixtures such as light fittings, blinds, or shelves and fittings such as taps, showerheads, or heating fixtures are checked and their condition is recorded (heating is not tested). Any signs of damage or issues are clearly outlined. Smoke alarms and carbon monoxide alarms are also tested, new alarms can be provided upon request.

  • Cleanliness

    The general cleanliness of the property is assessed. Any areas that are particularly clean or dirty at the time of check-in are documented to avoid potential disputes over cleaning when the tenant moves out.

  • Meter Readings

    Initial meter readings for utilities such as gas, electricity and water are taken and recorded. These readings help track utility consumption during the tenancy and are important for calculating final bills when the tenant moves out.

  • Photographs

    Photos are included to visually document the condition of the property, offering clear evidence of any existing damage or issues. This can be useful for comparison later when the tenant moves out.

  • Keys and Other Property Items

    The number of keys, remotes, and any other items given to the tenant (such as garage openers or access cards) are documented, ensuring everything is returned at the end of the tenancy.

Why Check In Inventories Matter

  1. The check-in inventory serves as a baseline for assessing whether the tenant has caused any damage beyond normal wear and tear. It helps ensure that any claims made against the tenant’s deposit are fair and justified.
  2. Having a check-in inventory provides both tenants and landlords with a clear, agreed-upon document that can be used in case of disputes over property condition at the end of the tenancy.
  3. It sets clear expectations at the start of the tenancy, ensuring that both parties understand the condition of the property and any responsibilities they may have.


In essence, a check-in inventory is a crucial step in protecting both the tenant’s and the landlord’s interests. It helps prevent misunderstandings, ensures fairness, and provides a documented reference point for the property’s condition throughout the tenancy.


Check out Inventory


An essential document created at the end of a tenancy to assess the condition of a rental property when tenants move out. It’s a detailed report that compares the state of the property against the initial check-in inventory (created at the start of the tenancy), highlighting any changes, damages, or areas that require cleaning or maintenance.


Here's a breakdown of what a check-out inventory typically includes:

  • Condition of Property

    The overall condition of each room in the property is assessed. This includes checking for wear and tear, damage to walls, flooring, fixtures and fittings, as well as any signs of neglect.

  • Furnishings and Appliances

    If the property is furnished, the condition of furniture, kitchen appliances and any other items provided by the landlord is carefully noted. Any missing or damaged items are flagged.

  • Cleaning and Hygiene

    A thorough cleaning inspection is conducted to ensure that the property has been left in the same condition as check in. This covers surfaces, carpets, windows, and any other areas that require attention.

  • Keys and Other Belongings

    The inventory confirms that all keys, remotes, and other property-specific items are returned and accounted for.

  • Meter Readings

    The check-out inventory typically includes the recording of meter readings for utilities like gas, water, and electricity. This is important for closing utility accounts and calculating the final bill.

  • Photos and Documentation

    High-quality photos are taken to document the property’s condition at the time of the check-out. These images serve as a valuable reference in case of disputes about damages or cleaning standards.

Why Check Out Inventories Matter

  1. The check-out inventory helps determine whether any portion of the tenant’s deposit should be withheld for repairs, cleaning, or damages beyond normal wear and tear.
  2. It provides an unbiased, objective record that can be used to resolve any disagreements between tenants and landlords or agents.
  3. Having a professional check-out inventory ensures compliance with tenancy laws and helps avoid costly mistakes that could lead to disputes.


In essence, a check-out inventory helps protect both parties involved in the tenancy, ensuring that the property is returned in good condition and that deposits are fairly managed.


Contact us

For quotes or to book an appointment, please use the book now button or email us at info@spy-i.co.uk. Alternatively please call 0208 057 9898, and our admin team will be happy to assist you.